Hotel Management Documentation

USER MANUAL CONTENTS 1. Introduction 2. Getting Started 3. Main circuit card 4. Master file Maintenance 5. Payroll Reports 6. Payroll data succour and Restore INTRODUCTION Confide wageroll system is a windows make uproll softw atomic number 18 written in Microsoft Visual Basic (VB. NET). Although confide pay system is extremely powerful it is in no way unvoiced to use. The payroll software includes m either new features that enable the user to do your work easier and faster. In this windows version, user will improve productivity with age saving windows feature.All command bars and fall away menus are logically organized in systematic manner that will enable user to survive smoothly. Confide payroll is highly respected because of its high per conformityance, user well-disposed and data integrity. We therefore strive for the best improvement to support customers in terms of quality. These notes, together with the practical you will do during the day, will go through that learning to use the system is an informative and useful experience for you. get STARTED After installation procedure a shortcut exposure is created on the desktop to provide easy access to your program.Double prattle the shortcut icon to gain access to your Confide payroll system. When you see the log in main sort appears, you have to type in the correct training so that you can successfully enter into the system. 1) Enter your User nominate in the text box provided. Press Tab to move to the side by side(p) box. 2) Enter your password. The password is case sensitive so ensure that your Caps remand key is on or off as required. MAIN scorecard Once you have entered your password and driveed the payroll required you will make yourself in the Opening menu.Features include 1) A drop down magnetic inclination of all the chief program natural selections. Like the drop down lists in other Windows menus, if a folder has a + in the box beside it, when you thumb the + 2) A list o f the options included in that folder will drop down, while the + changes to a COMPANY setup Before attempting to store any employees, you have to enter your company details. Go to MAIN MENU select FILE and then click on the forward-looking COMPANY oral contraceptive the following window appears Enter all your company details and shorten the Save button on menubar. payroll department STANDARDSTo setup the payroll touchstones you go on the SETUP Menu, SELECT Payroll Standards then set your standard hours and days. PAYROLL CALENDAR Under the main menu select SETUP go to PAYROLL CALENDAR then in the textbox enter the 12 arcs per year. Set your calendar from January to December. MASTERFILE MAINTAINACE The section enables the user to add, update, delete and prognosis employees in the master file. Employee details such as Name, Date of Birth, ID Number, Medical concern scheme and number of dependents are stored in the Employee File. ENTERING A NEW EMPLOYEE 1.Select Employees fro m the Confide Navigation bar and double click ALL employees, click the new employee Button. 2. The employee data entry subterfuge offers a series of tabs from each one corresponding to a Page of information some the employee. . 3. Click on the tab with the details you need to enter and enter the details about the employee in the form presented see example overleaf. PAYROLL RUN To run the payroll, go onto the Payroll menu select Payroll Run. The following form appears select the Process button. You will be asked to reenforcement your data for payroll pre run .Specify your data backup name and SQL path and press OK. PAYROLL REPORTS PAYROLL SUMMARY To view the payroll summary select the + gull on the REPORTS icon on the payroll navigation bar types of reports are shown as shown on the screen below Double click on the payroll summary icon and the payroll summary for the month is displayed. PAYSLIPS To view and print pay slips on the reports menu double click the pay slip icon and you will be asked to enter the date to be printed on the pay slip and also to select the number of pay slips you want to print and then press OK.The pay slips will be generated automatically. DATA BACKUP Backup A backup is a prostrate copy of your data at the moment when you make the backup. Work that you do after a backup is lost if the backup is restored, so that we suggest that a backup is done every 30mins when working on the payroll. Clicking on the payroll on the menu bar and select payroll data backup button will bring up a screen that allows you to back up your data as shown belowSpecify your backup name, the path where you want to store your backup and select OK a message is shown for notification that your payroll data had been successful saved. RESTORE The option to restore is found under payroll on the main menu, as shown in Fig 2g below. Selecting this option brings up the info Restore screen 1) Select the path on which source database is stored 2) Select the SQL Se rver Data Path 3) Select one of the two buttons shown and your data will be successfully restored.